Minutes of the Regular Meeting

Of the Board of Directors

 

Eagle-Vail Metropolitan District

January 17, 2007

 

A Regular Meeting of the Board of Directors of the Eagle-Vail Metropolitan District, Eagle County, Colorado, was held on January 17, 2007, at 8:00a.m.  at The Clubhouse, 431 Eagle Drive, Eagle-Vail, Eagle County, Colorado, in accordance with the applicable statutes of the State of Colorado.

 

Attendance     The following Directors were present and acting:

§         Tom Allender

§         Bob Finlay

§         Cindy Gilbert

§         Bruce Mielke

§         John Nichols

 

                        Also in attendance were:

·        Kim Ahmad, Operations Manager

·        Chris Dropinski, Greenplay LLC

·        Karen Grannon, Greenplay LLC

·        Ben Welsh, Golf Professional

·        Steve Barber, Superintendent

·        Ed Mallot, EVPOA

·        Ken Marchetti, District Accountant

 

Call to             The Regular Meeting of the Board of Directors of the Eagle-Vail Metropolitan

Order              District was called to order by Chairman Nichols on January 17, 2007, at 8:00 a.m. noting a quorum was present. 

 

Minutes          The Board reviewed the minutes of the November 16, 2006 Regular meeting.

                        By Motion duly made and seconded, it was unanimously

 

                                    RESOLVED to approve the minutes of the November 16, 2006 Regular

                                    Meeting as presented.

 

Changes to

the Agenda     Chairman Nichols requested any changes to the original agenda. Director Gilbert requested a Water Authority update and also updated information regarding the recent meeting with Western Eagle County Metropolitan Recreation District and Mulligans Restaurant. Chairman Nichols suggested reviewing those items following Public Input.

 

Posting

Locations        By Motion duly made and seconded, it was unanimously

 

                                    RESOLVED to continue using the Pavilion, Clubhouse and the Warner Building as the posting locations for the District.

 

                        Director Gilbert suggested that some of the Board meetings in 2007 be considered for afternoon or evening times to accommodate the residents who may be unable to attend morning meetings.

Public

Input               Chairman Nichols called for public input, there being none Director Allender began his report.

 

Water              Director Allender gave a brief update on the Eagle County Regional Water Authority. Director Allender reported that the Authority will not be raising its rates however; the Eagle River Water and Sanitation District will have an increase in rates. Director Allender further gave an update on the Authority vs. Denver Water.

 

Food &

Beverage        Ms. Ahmad updated the Board on some proposed plans for the food and beverage operation in the 2007 season. Ms. Ahmad was directed to continue to run the catering ad in the Vail Daily. Ms. Ahmad was also directed to look into pricing for buying sandwiches from an outside vendor.

 

Staff

Reports           -Maintenance- Mr. Barber updated the Board on the Master Plan for the golf course. Mr. Barber brought the large golf course map for review. Mr. Barber informed the Board that he will begin removing snow from the greens in February.

 

Golf- Director Gilbert informed Mr. Welsh that the merchandise numbers from 2006 were disappointing and that more attention should be given to the Par 3 in 2007.

 

Mr. Welsh gave the Directors an update on the work being done by Windfire the new marketing company working for the Golf Club.

 

Greenplay       Ms. Ahmad re-introduced Ms. Dropinski and Ms. Grannon to the Board of Directors.

 

            Ms. Dropinski began the power point presentation of the survey results done by RRC

            Associates. Ms. Grannon was pleased to announce that 325 statistically valid survey’s

            were returned which constitutes a nearly 25% return. A thorough review of each aspect of

            the survey was presented in detail followed by questions and answers from the group

            present.

 

            Following a lengthy review of the survey results a group discussion ensued regarding the

            financial future of the District, the revenue sources and operating costs involved with

            maintaining the District facilities.

 

Payables         By Motion duly made and seconded, it was unanimously.

                       

                                    RESOLVED to approve the November 24, 2006, December 8, 2006, December 22, 2006 and January 5, 2007 Accounts Payable and Payroll pending review by all Board Members.

 

 

Adjournment There being no further business to come before the Board at this time, by Motion duly    

                        made and seconded, it was unanimously

 

                        RESOLVED to adjourn the Regular Meeting of the Eagle-Vail Metropolitan District Board of Directors on Thursday, January 17, 2007.

 

                                                                        Respectfully submitted,

 

                                                                        Secretary for the Meeting

 

Statements contained herein are a summary representation of discussions that occurred during the January 17, 2007 meeting, unless otherwise stated or specified, and are not meant to include verbatim dialogues that occurred.  In addition, statements made by individual Board members included herein do not necessarily reflect the position or opinion of the Eagle-Vail Metropolitan District or the Board as a whole.