Of the Board of Directors
Eagle-Vail Metropolitan District
March 15, 2007
A Regular Meeting of the Board of Directors of the Eagle-Vail Metropolitan District, Eagle County, Colorado, was held on March 15, 2007, at 4:30p.m. at The Clubhouse, 431 Eagle Drive, Eagle-Vail, Eagle County, Colorado, in accordance with the applicable statutes of the State of Colorado.
Attendance The following Directors were present and acting:
§ Tom Allender
§ Bob Finlay
§ Cindy Gilbert
§ Bruce Mielke
§ John Nichols
Also in attendance were:
· Kim Ahmad, Operations Manager
· Tamara Milagres, Administrative Assistant
· Ben Welsh, Golf Professional
· Steve Barber, Superintendent
· Ken Marchetti, District Accountant
· Jim Collins, Esq.
· Amy Phillips, Eagle-Vail Resident
· Margo M. Hields, Eagle-Vail Resident
· Buz Didier, Eagle-Vail Resident
· Stacy Addington, Eagle-Vail Resident
· James Bain, Eagle-Vail Resident
· Kim Bell Williams, Eagle-Vail Resident
Call to The Regular Meeting of the Board of Directors of the Eagle-Vail Metropolitan
Order District was called to order by Chairman Nichols on March 15, 2007, at 4:38 p.m. noting a quorum was present.
Minutes The Board reviewed the minutes of the February 15, 2007 Regular meeting. By Motion duly made and seconded, it was unanimous
RESOLVED to approve the minutes of the February 15, 2007 Regular
Meeting as presented.
Changes to
the Agenda Chairman Nichols suggested to accommodate the residents present at the meeting as needed.
Staff
Reports Parks- Director Gilbert explained to Ms. Ahmad that she had been approached by West Park residents regarding the addition of 3-point lines to the park’s basketball courts. Ms. Ahmad will forward the suggestion to Mr. Maddux.
Maintenance- Mr. Barber informed to the Board that Nancy Thomas will not be returning this season due to medical reasons. Mr. Barber said that Ms. Thomas is open to help by phone, especially helping the new employee with any questions or concerns. Director Gilbert suggested insuring a gift certificate and a plaque to show appreciation to Ms. Thomas for years of excellent work.
Mr. Barber recommended the removal of the shelter on the 8th tee, as it has become a safety concern. Mr. Barber informed the Board that the removal costs are not in the Maintenance budget. Mr. Barber explained that we have three official shelters, but if the Board would like another shelter, Mr. Barber does not recommend putting the shelter at the existing site. Ms. Ahmad was directed to prepare planning and costs for this removal.
Golf- Chairman Nichols questioned Mr. Welsh about housing available for the new seasonal employees. Mr. Welsh explained that The Tarnes and River Edge are Vail Resorts employee housing in the winter, but they open it up for other people during the summer. Mr. Welsh mentioned that will keep in touch with The Tarnes and River Edge.
Director Gilbert asked Mr. Welsh if the First Tee Program is still treating the Par 3 as a premium program due to the inclusion of Cotton Ranch and Vail golf courses. Mr. Welsh answered that yes, and the Golf Course already has a schedule set up with the First Tee Program, which will be on Thursday mornings for the Program in Eagle-Vail and tournaments will be held Thursday afternoons. Mr. Welsh mentioned that each Golf Course will host a junior team and Eagle-Vail Golf Course will have two teams.
Director Allender questioned Mr. Welsh as to how the Golf groups are going. Mr. Welsh said that it is staring to get busier and Mr. Welsh continues to work with the group representatives on a daily basis.
Mr. Welsh brought advertising layout examples prepared by Wildfire Marketing Group. Mr. Welsh and the staff were very pleased with the creative advertisements.
Operations – Ms. Ahmad distributed a draft of the Mulligans monthly financial reports. Mr. Marchetti and Ms. Ahmad met last Monday, March 12th, interested with restaurateurs. The Board was given a full review of the negotiations between the District and the other interested parties. Questions and answers were exchanged between the Board and staff. Ms. Ahmad mentioned that the Board members will have the opportunity to review Mr. Collin’s contract prior to the lessees.
Ms. Ahmad explained the renewal process for CEBT the employee insurance carrier. Ms. Ahmad recommended the PPOII plan change due to rising health costs. Following a full explanation and by Motion duly made and seconded, it was unanimously
RESOLVED to authorize changing the District’s health insurance plan. The district will be changing from PPOI to PPOII. This change will take effect on the July 1st renewal date.
Executive
Session The Board entered into Executive Session at 5:16 p.m. pursuant to 24-6-402(4) (f) C.R.S.
to discuss personnel matters.
Public
Session The Board returned to public session at 5:36 p.m. and By Motion duly made and seconded, it was with four in favor and Director Gilbert opposed, determined that the Parks Supervisor position had become a seasonal, hourly position.
Further, By Motion duly made and seconded, it was with four in favor and Director Gilbert opposed to offer Mr. Maddux a choice of a seasonal hourly position or a severance package for his many years of dedicated service to the District
Public
Input Chairperson Nichols asked for Public Input. Mr. Marchetti introduced himself to the residents in attendance as the financial advisor for the District. Mr. Marchetti briefly discussed the District finances past and present and future plans to increase the District revenue. The residents were encouraged to give their input and added their names to the District e-mail database. Following a question and answer session, the Board of Directors thanked the residents for attending and sharing their ideas. The Board will make every effort to communicate with the residents as the future planning process continues.
Chairman Nichols suggested Ms. Ahmad add the minutes from the Board Meetings in the District website. Director Mielke suggested to add to the District website the Eagle-Vail Property Owners Association (EVPOA) website link, as well as the EVPOA phone number.
Payables The Board reviewed the February 16, 2007 and March 2, 2007 Accounts Payable and Payroll. By Motion duly made and seconded, it was unanimously
RESOLVED to ratify approval of the February 16, 2007 and March 2, 2007 payroll and payables
Return to
Executive
Session The Board entered into Executive Session at 7:22 p.m. pursuant to 24-6-402(4) (f) C.R.S.
to discuss personnel matters.
Public
Session The Board returned to public session at 8:25 p.m.
Adjournment There being no further business to come before the Board at this time, by Motion duly
made and seconded, it was unanimous at 8:25 p.m.
RESOLVED to adjourn the Regular Meeting of the Eagle-Vail Metropolitan District Board of Directors on Thursday, March 15, 2007.
Respectfully submitted,
Secretary for the Meeting
Statements contained herein are a summary representation of discussions that occurred during the March 15, 2007 meeting, unless otherwise stated or specified, and are not meant to include verbatim dialogues that occurred. In addition, statements made by individual Board members included herein do not necessarily reflect the position or opinion of the Eagle-Vail Metropolitan District or the Board as a whole.