Of the Board of Directors
Eagle-Vail Metropolitan District
June 21, 2007
A Regular Meeting of the Board of Directors of the Eagle-Vail Metropolitan District, Eagle County, Colorado, was held on June 21, 2007, at 8:00a.m. at The Eagle-Vail Clubhouse, 431 Eagle Drive, Eagle-Vail, Eagle County, Colorado, in accordance with the applicable statutes of the State of Colorado.
Attendance The following Directors were present and acting:
§ Tom Allender
§ Bob Finlay
§ Cindy Gilbert
§ Bruce Mielke, Acting Chairman
Chairman John Nichols was absent and excused.
Also in attendance were:
· Kim Ahmad, Operations Manager
· Tamara Harra, Administrative Assistant
· Ken Marchetti, District Accountant
· Jim Collins, Esq.
· Neil Mulholland, Eagle-Vail Resident
· Todd Snidow, George K. Baum & Company Senior Vice President
· Randy Maddux, POA Trails Committee
· Paul Hields, POA Trails Committee
· Ed Mallett, POA Code enforcement Officer
· George Crowder, Eagle-Vail Resident
· Gail Crowder, Eagle-Vail Resident
Call to The Regular Meeting of the Board of Directors of the Eagle-Vail Metropolitan
Order District was called to order by Acting Chairman Director Mielke on June 21, 2007, at 8:00 a.m. noting a quorum was present.
Changes to
the Agenda Director Mielke suggested to accommodate the residents present at the meeting as needed.
Public Input
Master Plan Mr. Mulholland introduced himself to the Board of Directors and others present. Mr. Mulholland reviewed his submitted proposal for Master Community Planning with the Board. Mr. Mulholland introduced thoughts of reinventing the District that may not include a golf course but open space parks, and real estate possibilities. The Board reacted positively to Mr. Mulholland’s input and invited him to join in on all future planning meetings.
Ms. Ahmad will notify Mr. Mulholland of upcoming meetings.
Hollands
Pond Gail and George Crowder are Eagle-Vail residents, who live next to Hollands Pond. Ms. Crowder explained that over the years the Pond is filling with silt and is a mosquito haven. Ms. Crowder informed to the Board Members that the pond definitely needs maintenance.
Ms. Ahmad informed that a contact has been made with Long Excavating to get an estimate for the clean up at Hollands Pond.
Director Mielke input that the pond could be filled in and sold as a real estate lot or made into a picnic area.
Ms. Ahmad will order the products necessary to control the mosquito problem and the Board will look into all possibilities for the Pond area when funds become available.
The Board directed Ms. Ahmad to have costs of the pond dredging available for the next meeting.
Minutes The Board reviewed the minutes of the May 17, 2007 Regular meeting and May 30, 2007 Special Meeting. By Motion duly made and seconded, it was unanimously
RESOLVED to approve the minutes of the May 17, 2007 Regular meeting and May 30, 2007 Special Meeting with changes.
Mill Levy Ms. Ahmad introduced Mr. Snidow to the Board of Directors. Mr. Snidow represents George K. Baum & Company. Mr. Snidow shared thoughts about the Mill Levy as an Eagle-Vail homeowner and a professional that deals with these situations. Mr. Snidow said that after reading the survey results, realized that there are definitely residents in Eagle-Vail that would be tolerant of additional increases to the Mill Levy.
Mr. Snidow said that is important to start the campaign in August. The Board requested Mr. Snidow’s help in preparing for the election. Mr. Snidow will submit an engagement letter, that will define the terms of the election and describe the community needs.
Eagle-Vail
Trail Route Mr. Heilds and Mr. Maddux distributed the Eagle-Vail Neighborhood Trail Proposal to the Board. Mr. Heilds said that they have about 12 Eagle-Vail homeowners volunteering, also the support of Ms. Boyst, who is a U.S. Forest Service Trail & Wilderness Expert and Mr. Wilson, who is Head of the Valley’s Trail Action Group (TAG). Mr. Hields explained that these are two professionals with great expertise
Director Gilbert thought that the proposal would greatly benefit the community and that the trail would not interfere with the Golf Course, which is excellent. Director Gilbert asked who will build this trails? Mr. Maddux answered that the committees will help. Mr. Hields explained that the volunteers and those two experts will be a great help.
Director Gilbert asked what does the committee needs from the District. Mr. Hields explained that they need support. The Board Members liked the project and decided that the trail committee definitely has the Districts support. However, it is important to keep the District posted as the project moves forward.
Financials Mr. Marchetti gave the financial report for the month of May. Reporting variances in the budget.
Director Gilbert questioned Mr. Marchetti why the electricity bill is so high. Ms. Ahmad explained that the District paid two bills in one pay period. Ms. Ahmad suggested Ms. Harra to do a study of a month-to-month comparison between 2006 and 2007 from Holy Cross Energy.
The Board of Directors and Mr. Marchetti had a brief discussion about Food & Beverage department financial situation and the possibility of having new restaurant management. Ms. Ahmad and Mr. Marchetti will have a meeting this afternoon to discuss future plans with the people interested on the restaurant.
By Motion duly made and seconded, it was unanimously
RESOLVED to approve the term sheet presented subject to review of the actual final operations contract.
Payables The Board reviewed the May 25, 2007 and June 8, 2007 Accounts Payable and Payroll. By Motion duly made and seconded, it was unanimously.
RESOLVED to approve the May 25, 2007 and June 8, 2007 Accounts Payable and Payroll.
Mr. Marchetti requested to the Board Members authorization to spend up to $1,000.00 to have a compensation survey prepare relative to district manager/operations manager by an outside firm. The Board and Mr. Marchetti briefly discussed the matter and thought it beneficial to include the positions of Superintendent and Golf Professional in the study.
By Motion duly made and seconded, it was unanimously
RESOLVED to approve up to $2,000.00 for salary comparisons.
Staff
Reports
-Operations- Ms. Ahmad reported that she is working closely with Mr. Collins office and Kent Kriehn, Alpine Engineering regarding possible conflicts with the owner of River Run apartments and the proposed garages on the site above the District’s irrigation ditch. Ms. Ahmad will keep the Board apprised of any updates on this legal matter.
Ms. Ahmad communicated to Mr. Barber and the Board that the Eagle-Vail Property Owners Association (EVPOA) approved fencing within 25 feet from the Golf Course property line.
Director Finlay proposed to the others Board Members to extend a golf pass for this season for the six to eight months that Ms. Gail Crowder served on the Board and for been a good standing board member. Ms. Ahmad noted that the Board has a standing policy regarding Board golf passes that says golf passes will be allocated to those Directors serving a full four years term.
By Motion duly made and seconded, it was unanimously
RESOLVED to extend one year golf pass to Ms. Gail Crowder as a former board member in good standing.
Adjournment There being no further business to come before the Board at this time, by Motion duly
made and seconded, it was unanimously at 11:15 a.m.
RESOLVED to adjourn the Regular Meeting of the Eagle-Vail Metropolitan District Board of Directors on Thursday, June 21, 2007.
Respectfully submitted,
Secretary for the Meeting
Statements contained herein are a summary representation of discussions that occurred during the June 21, 2007 meeting, unless otherwise stated or specified, and are not meant to include verbatim dialogues that occurred. In addition, statements made by individual Board members included herein do not necessarily reflect the position or opinion of the Eagle-Vail Metropolitan District or the Board as a whole.